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Copyright Guide for Faculty: Permissions

Citing Sources

APA (American Psychologial Association) Style has been adopted by the JIBC as the official citation style to be used by students when submitting course assignments.  The Library's APA Guide provides detailed information to assist students.

Requesting Permission

Sometimes it's necessary to obtain permission from the copyright holder in order to copy their work. Otherwise, you may be held personally liable and subject to the penalties outlined in the Copyright Act. The JIBC Library will obtain permission on you behalf. 

Remember

  • If you must obtain permission, try to allow 4-6 weeks lead-time. Securing permission can take considerable time, and
  • Ensure that you provide the Library with all necessary information:
    • Work information (title, author, date of publication)
    • Amount to be copies (only if exceeding the Fair Dealing Guidelines)
    • Course information (name of course, number of students, frequency held)
  • Submit the request to library@jibc.ca.

Ask Yourself 3 Questions Before Asking For Permission

  1. Is permission actually necessary? Does your copying fall within the Fair Dealing Guidelines or another exception in the Copyright Act? If so, you do not need to ask for permission.
  2. Is the item already available electronically somewhere? Check if the Library has the item electronically and if so provide a link.
  3. If permission is essential, contact the Library who will inquire about permission on your behalf. There may be a permission fee charged by the copyright owner. However, you will be advised before the Library proceeds with finalizing this transaction.

Acknowledging Sources

Once we receive formal permission to use material (be it documentation, images, video, etc.), it must be acknowledged in our course material.


Citation Format

When incorporating other people's materials (quotes, summaries) into your course reading or presentations:

  • Provide complete citations for your sources.  This includes in-text citations and a Reference List at the end. 
  • JIBC uses APA style for citing sources.

Copyright Notice Format

If we have obtained permission to copy someone else's material for you, you must acknowledge this on the work itself. You should follow any special wording stipulated by the grantor, or use the below format.

Just replace the underlined parts with the appropriate information:

Creator/authorsource.  Reproduced by permission from copyright owner.  Further copying is not allowed, except as otherwise permitted by law.

For example, if we have permission to copy and distribute two chapters (permission needed as this amount exceeds fair dealing guidelines) of the book, "The mediation process: practical strategies for resolving conflict" by Christopher Moore and published by Jossey-Bass, you would attach the following notice:

Christopher Moore, The mediation process: practical strategies for resolving conflict.  Reproduced by permission from Jossey-Bass.  Further copying is not allowed, except as otherwise permitted by law.